New Hire Paperwork / Benefits Meeting

The hiring manager will schedule a new hire meeting for the new hire to meet with Human Resources on or before the first day of employment to complete new hire and benefits paperwork. This meeting will take approximately two hours, depending on the number of questions and the number of new hires in the meeting. 
 New hire meetings are typically held each Monday at 8:00 a.m. in the Human Resources Office. In the case of a Monday holiday, the new hire meeting will be held on Tuesday that week.  Your Supervisor will be notified should there be a change in the date and time.

Information to Bring
In order to be prepared, the new hire will need to bring the following information to this meeting:
  • Voided check for payroll direct deposit
  • Driver’s license
  • Social Security card (If you cannot find your Social Security card, you must go to the Social Security Administration located at 2900 4th Avenue North, Room 100 and file for a new card. The Social Security Administration will issue a letter for you to bring with you in lieu of your Social Security card. Once you receive your new card, please bring it to Human Resources so they can see it and make a copy.)
  • Dependent information (if you have dependents to sign up for insurance benefits):
    • All permanent 20+ hour per week employees are REQUIRED to participate in the medical insurance plan.  If you opt to sign dependents to the insurance, the following information/documents will be required:
      • Names, birth dates and Social Security numbers
      • Copy of marriage certificate as proof of legal marriage
      • Copy of child(ren)'s birth certificate(s) as proof of legal parent or legal documentation as guardian
  • Retirement and life insurance beneficiary information (for primary and contingent beneficiaries):
    • Names
    • Addresses
    • Social security numbers
    • Birth dates
    • If you will have other insurance coverage in combination with the city coverage, a copy of your other insurance card is required