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Bid Title: Airport Chiller Replacement
Category: Equipment Replacement
Status: Closed
Bid Recipient: Mark Evangeline, Airport Facilities Superintendent, 406.657.8499


Notice is hereby given that sealed bids will be received addressed to the City Clerk, of the City of Billings, 210 North 27th Street, Billings, Montana 59101, or P.O. Box 1178, Billings, Montana 59103, and publicly opened at 2:00 p.m., local time on Tuesday, June 26, 2018 by the City of Billings, Billings, Montana for the following: Airport Chiller Replacement This work is to include all tools, equipment, materials and labor to complete this project. Bids must be sealed and delivered to the Office of the City Clerk in City Hall, Billings, Montana, at or before 2:00 p.m., local time on Tuesday, June 26, 2018, and marked "Bid for Airport Chiller Replacement, Billings Logan International Airport.” The bidder’s name, address and bidder’s Montana Contractor’s Registration Number shall appear in the lower left hand corner of the envelope. Bid Bond. All bids must be accompanied by lawful monies of the United States or a Cashier's Check, a Certified Check, Bid Bond, Bank Money Order or Bank Draft, drawn and issued by a National Banking Association located in the State of Montana, or by any Banking Corporation incorporated under the Laws of the State of Montana, in an amount equal to not less than ten (10) percent of the total bid, payable to the order of the City of Billings as liquidated damages in the event said successful bidder shall fail or refuse to execute the contract in accordance with the terms of his bid. Performance and Payment Bond. After a contract is awarded, the successful bidder will be required to furnish a separate Performance and Payment Bond, each in the amount of one hundred percent (100%) of the contract. Contact Mark Evangeline, Airport Facilities Superintendent, at 657-8499 for this project. Electronic copies of these documents may be obtained from Kim Annin, Engineering/Planning Manager, at or 657-8482. The Owner reserves the right to reject any or all bids and to waive irregularities. The Bidder must supply all the information required by the bid documents and specifications.

Publication Date/Time:
6/7/2018 4:45 PM
Publication Information:
Published in Yellowstone County News 6/8, 6/15 & 6/22/18
Closing Date/Time:
6/26/2018 2:00 PM
Submittal Information:
Mark Evangeline, Airport Facilities Superintendent, 406.657.8499
Bid Opening Information:
City Hall Conference Room
Pre-bid Meeting:
1:30 PM, 6-20-18, Rm 219
Contact Person:
Contact Mark Evangeline, Airport Facilities Superintendent, at 657-8499 for this project. Electronic copies of these documents may be obtained from Kim Annin, Engineering/Planning Manager, at or 657-8482.
Business Hours:
Mon.-Fri., 8 am to 5 pm
Fax Number:
Title VI Solicitation Notice. The Owner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Davis Bacon. The Contractor will be required to comply with the wage and labor requirements and to pay minimum wages in accordance with the schedule of wage rates established by the United States Department of Labor as referenced in the Contract.

Contractor Registration. Contractors and any subcontractors doing work on this project will require registration with the Montana Department of Labor and Industry. Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect Avenue, Helena, Montana 59604-8011. Information on registration can be obtained by calling 1-800-556-6694. Contractors are required to have been registered with the Department of Labor and Industry prior to bidding on this project.

Equal Employment Opportunity and Affirmative Action Requirement. The proposed contract is under subject to 41 CFR § 60-1.4 and Executive Order 11246 of September 24, 1965, and to the Equal Employment Opportunity (EEO) and Federal Labor Provisions. A Contractor having 50 or more employees and his subcontractors having 50 or more employees and who may be awarded a subcontract of $50,000 or more will be required to maintain an affirmative action program, the standards for which are contained in the specifications. To be eligible for award, each bidder must comply with the affirmative action requirements which are contained in these specifications.

DBE Requirement. The Billings Logan International Airport has established an overall DBE goal for the year. Under this contract, the Owner is adopting a race-neutral means of facilitating DBE participation. The bidder shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.

The Owner is requesting the Bidder to create a bidders list, consisting of information about all DBE and non-DBE firms that bid or quote on DOT-assisted contracts. The purpose of this requirement is to allow use of the bidders list approach to calculating future overall DBE goals. As per the requirements of the Proposal section, all Prime Bidders submitting bids on this project must submit, with his or her bid, a list including the name, address, and DBE/non-DBE status of all subcontractors and suppliers that bid or quote for work under this contract. Failure to provide this information, as outlined in the Proposal section, may make the bidder non-responsive and not eligible for award of the contract.

Special Requirements:
The pre-bid conference is hereby established at 1:30 p.m., June 20, 2018, at the Airport Terminal, upstairs Conference Room 219, at Billings Logan International Airport. A tour of the work site at the Billings Logan International Airport will be conducted following the pre-bid conference.
Funding and Award. This contract will be funded with local funds. Therefore, award of the Contract by the Sponsor will be made subject to concurrence of the City of Billings. Bidders may not withdraw Proposals for a period of sixty (60) days after the bid opening date.

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